Job Summary

MWA is seeking an experienced Finance Assistant to support the Finance Department for a period of five months, with the possibility of extension subject to successful performance and the availability of funds. The role will focus on maintaining accurate financial records, processing transactions, and ensuring compliance with organizational policies and donor requirements. The Finance Assistant will support day-to-day financial operations and will report directly to the Senior Finance Officer.

Responsibilities of Finance Assistant

Documentation Review and Validation

Ensure all financial documentation is complete, accurate, and complies with organizational policies before processing transactions.
Verify that all necessary approvals and authorizations are in place for the processing of financial transactions.
Maintain accurate filing of financial documents, both physical and electronic.
Financial support

Assist in processing payments, invoices, advances, and reimbursements in line with MWA policies and donor regulations.
Prepare and post journal entries, ensuring proper documentation and coding.
Preparations of month end accruals and monthly reconciliation of the accruals and make journals where necessary for month end closure.
Make necessary adjustments through journal entries and ensure that financial statements are accurate and reflective of the organization’s financial position
Coordinate periodic physical verification of assets to ensure they match the asset register and confirm their condition, ensuring proper asset management and accountability
Ensure that all bank transactions are properly reconciled with the accounting records to avoid discrepancies.
Manage accounts payables and accounts receivables by processing invoices and staff advance request, posting payments and staff advances, and maintaining reconciliations.
Work closely with the Program team to ensure that outstanding payables and receivables are tracked and settled within the stipulated policy timelines.
Ensure that costs are recognized in the appropriate accounting period, in line with accounting standards and organizational policies.
Assist in managing monthly travel and expense reports for department team members, ensuring compliance with the organization’s travel policy.
Support the uploading of payments on the bank’s online platform (S2B) for approved transactions, ensuring that all payments are processed on time and in accordance with financial procedures.
Audit Support

Take an active role in MWA both project and financial audit processes, act as the primary point of contact in providing the support documents per the audit sample, in a timely and effective manner.
Additional Responsibilities

Perform any other duties assigned by the supervisor or the Finance and Operations Manager in support of department level efficiency.
Required Qualifications and Experience

CPA (K)/ACCA certification
B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent). Added Advantage
Knowledge of tax laws is an added Advantage.
Minimum of three years’ experience in a position with similar responsibilities, preferably with an international or local NGO.
Proficient in accounting software such as quick books is mandatory.
Proficient in MS Office packages (Excel, Word, PowerPoint) and web conferencing is required.
Personal Skills & Abilities

Excellent analytical skills with ability to detect and report inconsistencies.
Strong attention to detail and high level of accuracy.
Good understanding of basic accounting principles.
Strong organizational and time management skills
Conscientious, accurate and thorough with great attention to detail
Ethical conduct in accordance with recognized professional and organizational codes of ethics
Proactive, resourceful, solutions oriented and results oriented.
Teamwork and ability to work collaboratively.
Location:

This position is a local hire based in Nairobi, with occasional travel to project sites

Interested candidates should submit applications via email with the email subject line as Finance Assistant. The application should include a cover letter indicating the expected salary range and a CV that is not more than four pages inclusive of three references