Aligned to the Regional Office in Nairobi, DKH runs an office in Mogadishu responsible for the oversight and technical support for humanitarian and transitional aid activities implemented through local partner organisations. Project activities are located in several regions in South Central Somalia.

The Finance Coordinator ensures compliance with DKH operational and financial policies in the Somalia mission, donor regulations, and local laws while maintaining accurate accounting systems and reporting. The role oversees grant and resource management to guarantee donor compliance, precise budgeting, and effective financial monitoring that supports the organization’s humanitarian goals. The role strengthens internal controls to promote financial integrity. Additionally, the Finance Coordinator builds partner financial capacity, and proactively identifies and mitigates financial risks to safeguard the organization’s assets and reputation.

DUTIES & RESPONSIBILITIES

Budgeting and Reporting

Collaborate with the country director in developing the master operational budget for the Somalia office, ensuring alignment with the overall financial strategy of the region.
Analyze financial and budget variance analysis and give insights to support decision-making and resource allocation.
Consolidate accurate and timely monthly financial reports for the office expenses ensuring adherence to reporting deadlines and organizational standards.
Review financial reports for all running projects and report to the country director before submission to the head office.
Quality assurance/ Internal controls

Create in collaboration with the Operations Manager in Nairobi, standardized formats and checklists for internal controls following the organization’s standards and procedures.
Identify and maintain robust financial controls and systems to safeguard assets, prevent fraud, and ensure the accuracy and reliability of financial information.
Specify and support DKH implementing partners to be compliant with operating procedures and standards.
Conduct periodic spot checks on the implementing partners to evaluate the robustness of internal controls, identify any potential financial risks or irregularities, recommend corrective actions where necessary and follow up on implementation.
Team supervision and Capacity building

Training and mentoring implementing partners on financial and operational best practices, ensuring a high level of competency within the teams.
Supervise and mentor the Finance Officer to ensure the effective execution of financial tasks and processes, providing strategic guidance and support to maintain operational efficiency.
Pro-actively address performance issues through timely constructive feedback and coaching.
Provide strategic support and training to partner organizations on enhancing their internal control systems and project accountability frameworks, as needed.
Strategy and Planning

Collaborate with the country director in providing strategic input to the development and implementation of the office goals and objectives.
Accounting and treasury management

Oversee the coordination and maintenance of accurate financial records, ensuring the proper management of the books of accounts for the Somalia office. Regular review of the data files in the accounting software.
Focal point for the financial processes and data entry on the project management software including funds transfers, budget upload, reporting, project closure etc.
Conduct regular bank and cash reconciliations, as well as end-of-year and ad hoc balance reconciliations.
Monitor the petty cash and bank balances to ensure liquidity of the office, maintaining meticulous records and compliance with financial regulations.
Review cash forecasts and requests for the Somalia office before submission to Berlin. The finance coordinator also reviews project funds requests from the partners ensuring accurate information before posting to the project management system.
Oversee the reconciliation and management of accounts receivable and payable.
Assess and verify invoices and documentation from contractors and suppliers to ensure accuracy before processing
Oversee payroll preparation for DKH, ensuring accurate deductions for taxes and other staff benefits in compliance with statutory requirements.
Manage the data file and ensure meticulous maintenance of electronic and hard copies of financial documents and reports.
Take lead on both internal and external audits, facilitating participation and ensuring effective coordination.
Oversee the update of the Fixed Asset Register to ensure accuracy and completeness.
Project finance

Manage the finances of the ToGETHER project.
Act as the focal point of the ToGETHER project representing DKH in ToGETHER project meetings.
Coordinate with partners in preparation of financial reports for the ToGETHER project.
Consolidate financial reports for all the ToGETHER partners and DKH and submit to the finance coordinator/Regional finance focal point.
Regular review of partner finance documents for all running projects.
Coordinate and support the partners in preparing project budgets and budget amendments.
Capacity building of partners and other DKH staff on financial management.
Any other duties assigned by the supervisor

TARGET SKILLS PROFILE

SUBSTANTIVE KNOWLEDGE

Strong financial management and accounting skills, including budgeting, analysis, and reporting.
Experience in implementing and maintaining robust financial controls.
Proven experience in overseeing procurement processes.
Deep understanding of the organization's mission and values to support its regional initiatives
Strong understanding of donor compliance requirements and ability to ensure adherence to these guidelines
Proficiency in accounting systems.
Good understanding of humanitarian programming, and experience in grant management and accountability systems at program/project level
COMMUNICATION SKILLS

Cultural Sensitivity to diverse cultural and social contexts, especially in a multi-country office setting.
Excellent communication and collaboration abilities with diverse stakeholders.
External
EXECUTION SKILLS

Ability to fit into existing structures and build up new organizational forms at the same time with the necessary sensitivity.
Ability to maintain accurate and up-to-date financial records and reports.
Strong team building skills: ability to build up a new team and work within a team.
Strong analytical skills with the ability to interpret complex financial data and provide actionable insights Understanding of non-profit sector operations, especially in international or humanitarian contexts
Advanced proficiency in MS Excel for data analysis and reporting
Adaptability and Problem-Solving-Ability to adapt to changing situations and address complex challenges effectively
TARGETED SPECIALIZED KNOWLEDGE

At least 7 years of relevant work experience in finance and operations management, preferably in a multi-country or international setting.
A bachelor's degree in finance, accounting, business administration, or a related field is often required, and relevant professional certification (such as CPA, CMA, or ACCA) would be advantageous.
A master's degree in a relevant field can be an added advantage.

Kindly apply by sending your motivation letter and CV without any further attachments in PDF Format by email to the HR Officer at Diakonie Katastrophenhilfe in Nairobi office: using the reference “Position/title Name_Surname”, in the subject of your e–mail