Acted PSEAH Policy:

The Finance Officer has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). Finance Officer has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. Finance Officer carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.
Location: Damascus, Syria

Start Date: ASAP

Chain of Command: Under the authority of: Country Finance Manager.
Working Relations

Internal: Logistics, HR, compliance, and Expats

External: Suppliers, Banks
Job Purpose:

The Finance Officer is a key member of the finance team at Capital Level. S/he is responsible of the Accounting software, Procurement Control, Cash management including Banks and MTAs, Accounting, and Archiving.

Objectives

Procurement is validated as per acted Manual and procedure

Ensure that payments are made efficiently and on a timely manner as per ACTED internal rules and processes in terms of compliance and validation

Ensure that the capital accounting books are correctly maintained and updated for a smooth monthly reporting

Ensure that the allocation and information of the bank books are correct and compliant

Ensure that monthly bank reconciliations are matching

Ensure that all documentation is properly scanned and archived as per ACTED standards

Duties & Responsibilities

Procurement review :

Validate procurement of capital managed scenarios submitted by logistics, in respect to acted’s procedure and manual, SoPs, or Memo.
Update the Contracts Follow Up File.
Attend tenders opening.
Cash & Payments Management

Ensure sufficient cash in the banks to process payments, by the monthly cash request shared with HQ in coordination with the acted’s offices in the country.
Validate and process payments by banks, Cheques, or MTAs, ensure eligible supporting documents, and necessary approvals are maintained.
Ensure accurate monthly bank reconciliation prepared, signed, and archived, and report variances if any.
Accountancy Management and control

Register payments voucher once the payment is processed in your bankbooks
Validate the accountancy of each office in the country, the expenses paid by HQ, between missions, from Partners, and requests for allocations, and upload in the accounting software “SAGA”
Make sure that all information in the accountancy is in line with ACTED standards (accounting codes – harmonised description – third party codes, allocation, etc.)
Prepare and record vouchers for any exchange currency or transfer in the concerned bank books.
Do the necessary reconciliation in the accounting software (Matching/Lettering), and any other tasks associated with SAGA when requested, such as: FS, Exchange rates, TPCs creation, etc…
Archiving Management

Make sure the vouchers’ numbers and dates are matching the accounting records and they are stamped PAID
Make sure all payment vouchers and supporting documents are compliant to ACTED procedures, scanned, and archived as per ACTED policy
Validate and Provide samples to the compliance when required for the auditors
Other Tasks:

Collect and archive signed Time Sheets
Provide samples to compliance when requested
Any other tasks assigned by the line manager
Key Performance Indicators
Monthly closure of SAGA
Number of accurate & timely submission of bank books for accounting
Liquidity sufficiency
Number of timely bank reconciliations
Number of archived scanned vouchers & missing
Number of complete & timely providing samples to the compliance
Timeline of procurement review and payments processing
Feedback from other departments and the area.
QUALIFICATIONS
Bachelor’s degree in accounting or a related field
Fluent English and Arabic (written and spoken)
Excellent writing and communication skills
At least 3 years work experience with minimum 1 year as Finance Officer, INGO/NGO experience is preferrable.
Ability to work under pressure in a high-pace environment
Good organisational and prioritisation skills
Proficiency in Microsoft Excel
Strong interpersonal and analytical skills
Details oriented and control skills

Please send your resume/CV