ACTED is an international NGO established in Paris in 1993, with a triple humanitarian, development and humanitarian mandate. Registered in Kenya since 2004, Acted has a national office in Nairobi with partners, staff, and operations across various counties. Acted’s strategy in Kenya is rooted in the 3ZERO approach (ZERO Exclusion, ZERO Carbon and ZERO Poverty) – which recognizes the intersectionality between poverty, social exclusion and marginalization, and the climate crisis. Acted’s interventions in Kenya aim to advance poverty reduction, promote social inclusion, and strengthen climate resilience through an integrated, holistic approach. This includes (1) supporting local civil society to lead humanitarian action; (2) enhancing climate resilience through restoring degraded ecosystems – in partnership with the communities they serve, and (3) accelerating innovative, entrepreneurial solutions to climate change and social challenges – and finally, across all pillars, Acted aims to empower women, youth and marginalized groups to lead and take agency through its programmes.

Job Purpose

Under the supervision of the HR/Admin Manager and with day-to-day guidance from the HR/Admin Assistant, the HR/Admin Intern supports routine HR and administrative tasks while gaining practical experience in human resources and office administration.

The intern provides support in recruitment, filing, documentation and general office coordination activities.

Main Responsibilities

HR Support
Assist with recruitment, interview processes and staff onboarding coordination.
Ensure staff personnel files are complete and updated in line with ACTED policies
Assist in filing and archiving HR documents both physically and electronically.
Support regular updating of leave trackers and staff databases.
Assist in preparing of OUT correspondences for review by line manager before dispatching them to the relevant offices, staff.
Support communication and sharing of HR information with field teams when required.
Support travel arrangements including flight bookings, airport pick-up coordination, visa processing follow-up and accommodation arrangements.
Assist in tracking HR and administrative documentation.
Carry out any other duties as required.

Nature of the Position

This is a learning and support role intended to provide practical exposure to Human Resources and Administration functions within a humanitarian organization.
Working hours are generally Monday to Friday in line with office working hours though flexibility may occasionally be required depending on operational needs.
The intern is expected to maintain professionalism, confidentiality and adherence to ACTED policies at all times.
Skills and Qualifications Required
Recent graduate or final-year student in Human Resource Management, Business Administration, International Relations, or related field.
Strong interest in Human Resources and Administration work.
Good communication and interpersonal skills.
Good organizational and time management skills.
Willingness to learn and ability to follow instructions.
Basic computer skills including Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to maintain confidentiality and professionalism.
Previous internship or volunteer experience is an added advantage.

Interested Kenyan candidates who meet the required profile are invited to submit their applications i.e cover letter and detailed curriculum vitae as a single document (with the cover letter on the first page and the CV starting on the second page), including the names and contact information of up to two referees with the subject line: HR/Admin Intern_Nairobi